The Administrative Assistant, Newsroom Operations assists the Managing Editor and members of her team in supporting the newsroom in its journalistic work. The Administrative Assistant performs a number of administrative and clerical tasks, including scheduling, hosting newsroom visits, booking meetings and travel, and managing key documents and files.
Create requisitions and handle clerical work associated with the hiring process.
Manage and update key hiring and personnel documents. Make sure staff lists and email groups are up-to-date.
Assist with onboarding of new hires and interns.
Schedule meetings and manage calendars.
Plan meetings and take minutes.
Work with caterers.
Help prepare presentations. Handle presentation logistics, including room reservations, A/V equipment, physical handouts.
Fulfill other requests as needed from the MEO team to support the mission of the group and newsroom.
Proven experience as an administrative assistant.
Excellent organizational skills.
Proficiency in G-Suite products such as Gmail, Google Docs, Google Sheets, as well as Microsoft Excel.
Excellent time management skills.
Proficiency is preparing slides for presentations.
Strong verbal and written communication skills, with a proven track record of being accountable for own agenda and working collaboratively with others to achieve broader goals.
Strong digital literacy is a plus.
Position in hierarchy / reporting lines
Reporting to: Managing Editor